Schools need document management system as F2F classes resume
As more schools open their doors for in-person classes, good documentation management is needed to ensure the data of millions of students would be efficiently managed.
More than two years after halting face-to-face classes across the country, the new administration ordered the resumption of in-person learning at elementary and high school levels—not just in select tertiary institutions—for the school year 2022-2023, which started in August.
For the initial phase, about 46% of public and private schools nationwide, or a total of 24,175 schools, would implement five-day face-to-face classes. The remaining 29,721 schools, meanwhile, will continue with the blended learning modality. By November, Vice President Sara Duterte, who also leads the Department of Education (DepEd), vowed to fully resume face-to-face classes.
For the current academic year, DepEd was able to surpass its target number of enrollees with 28,797,660 learners.
This number of students also translates to millions of admission forms and records, including schools’ personnel. Usually, schools in the Philippines keep their records in several filing cabinets, while some teachers are forced to carry the physical documents to make sure they have access to them when needed.
This practice, however, may compromise students’ documents as threats of unexpected incidents, such as natural disasters, are present.
Keeping students’ data, especially their academic performance, is crucial as they track learners’ progress and help the institutions and parents identify which individuals need more assistance. Their records also provide insights to the government, which is necessary to make adjustments or changes in the curriculum.
Managing a high volume of files can be challenging with a limited staff. So how can schools ensure the documents being processed daily are safely stored?
A reliable document management system can aid the education sector in going paperless with administrative tasks and address the overflowing paperwork of school employees.
Attaché Docs, one of the flagship software products of Monstarlab Philippines, has been the partner of key industries, including the government, in their digital shift.
With powerful yet easily operated features, Attaché Docs can support educational institutions’ digitalization as its features are best for dynamic workflows. From building forms, collecting data, tracking of tasks, to creating reports, Attaché Docs can automate any organization’s workflow.
While it remains sluggish in navigating its digital journey, the Philippine education sector can still keep up with the times. Thanks to emerging local players in the technology space, the industry can find a guide to improving how they manage their workflow, which can subsequently positively impact the future of learning.
Explore how Attaché Docs can take part in your school’s digital shift.