Sticking to the old and traditional means of storing stacks of papers containing sensitive information imposes risks to organizations and government agencies. In the case of the Bureau of Corrections (BuCor), an agency under the Department of Justice (DOJ), this resulted in overstaying prisoners in state penitentiaries because of lost records and incorrect computation of inmate service of sentence.

To address this dilemma and for better monitoring of persons deprived of liberty (PDLs) awaiting judgment or undergoing trial, the BuCor tapped Monstarlab Manila (Ideyatech, Inc.) for the implementation of its biometrics-based prison records system initially rolled out in 2015 and was successfully and completely carried out in 2016.

What Monstarlab Manila (Ideyatech, Inc.) provided as a solution is the Single Carpeta System that paved the way for the country’s first-ever electronic Inmate Management Information System (IMIS). This digitized and significantly refined the monitoring of PDLs from booking to release, and other important facets like hearing schedules, reports, history, evaluation of PDL’s status for parole and/or executive clemency, and investigation and evaluation of their physical, mental, and moral background, to name a few. It also provided a more accurate and automated computation of their period of custody and their Good Conduct Time Allowance (GCTA).

The IMIS is just one part of the Single Carpeta System that also established a central platform of data and information for all the Corrections Cluster agencies of the National Justice Information System. This includes the Bureau of Corrections (BuCor), Bureau of Jail Management and Penology (BJMP), Board of Pardons and Parole (BPP), and the Parole and Probation Administration (PPA).

In a news release from the DOJ dated September 10, 2015, the agency dubbed the IMIS as a “game-changer,” noting that it specifically helps in improving the custody, safekeeping, and rehabilitation of PDLs.

“Accurate information readily available to custodians and corrections officers can very well help in applying the proper interventions for security and rehabilitation purposes,” said the then DOJ Secretary and now Senator Leila De Lima.

Monstarlab Manila (Ideyatech, Inc.) utilized its expertise in case management system to develop a solution targeted to solve the mentioned grievances of the DOJ. Currently, Monstarlab Manila (Ideyatech, Inc.) offers Attaché Docs, a customizable case management system software that various industries — particularly the government, legal, banking and finance, construction, and human resource — can take advantage of to boost and enhance the day-to-day operations of their organizations.

Attaché Docs specializes in helping businesses and agencies embrace a paperless system through its digitized forms. Its case management system solution has provided clients of Attaché Docs streamlined workflows, future-proof and organized document filing, and secure access to data and information.

Discover more about what Attaché Docs can do for your organization.

Schedule a free demo now and reach out to the team here: Contact us